TROOP 42 PARENTS & SCOUTS:

We have survived the Beavercreek Police Night Out and the German Festival.   Now… we need to gear up for the Beavercreek Popcorn Festival, to be held September 8-9th.  Troop 42 has been a part of this festival for many years as both a fund-raiser and a community service project.

The Troop’s points of contact for the Festival are:

• Ms. Vincent @ (937) 429-6858.  Email:  ma-vincent@sbcglobal.net
• Mrs. Norman @ (937) 426-9259.  Email:  Julie@normanhome.com

In order to make this as easy as possible for everyone, here’s what I need from you:

• Please check with your parents on your availability to work that weekend.
• Please sign-up to work as many 2-hour shifts as you can or want to.   (explanations are below).
• Click here for available positions

I am in need of parents who can help supply or take care of the following:

• Food Vendor Permits.   I need to have 2 permits completed and submitted to Greene County Health Department.  We will be inspected by the Health Department once we are set up.
• I need a parent with a trailer who can be at the church Friday night and bring the freezer and items on Saturday morning at 6:00 a.m.  Also, you will need to plug in freezer to ensure it works and keep it plugged in all night long.
• Gas Grill.  I need to have a gas grill available at the Car Show on Sunday. 
• I need someone to pick up an electric Hot Dog Rotisserie from Kosins Party Supply in Centerville on Friday and return it on Monday.  It is reserved under the name of Troop 42 and I have our Tax Exempt ID form for you.  Mr. Robbins can issue a check for $50.00 for you to take.   Please plug it in to ensure it works.
• I need someone who can store several gallon containers of ice cream on Friday night.  You will need to bring the ice cream to the festival at 6:00 a.m. Saturday morning.
• I need someone to make calls to see if we can get donations of IBC root beer.  Do you know someone who has an account with Pepsi or Coca-Cola who could get us a discount or donation on cases of pop and water?   Do you work for a grocery store that might be willing to donate hot dogs, water or soda?
• I would like to borrow at least 2 floor fans to keep in the booth in the event it is hot and humid for the scouts.  We did this last year and it helped a lot.
• I need to borrow an extra EZ-Up for the scouts manning the car show booth on Sunday.  We are using the two tents the troop has for our main booth.

For those new to the troop or who haven’t worked this before, here’s some background information to help you.

Troop 42 has a concession booth where we will be selling root beer floats, hot dogs, sno-cones, pop and water.  This is done as part of our fund-raising for the troop and scouts who need money for scouting activities.  The money earned is deposited into individual scout accounts.  Amount is dependent on the profit we make over the weekend.

In addition, Troop 42 also picks up the trash for the Festival as part of our community service.  This is a great way for scouts who need volunteer service hours to earn them for rank advancement.   Ms. Vincent logs in all volunteer hours onto the BSA’s Good Turn for America website.  Mrs. Ringle, our Advancement Chairperson, logs in the service hours for the scouts.

Food & Drinks for the Troop:  All scouts and parents are to pay for the soda, pop and food they consume at our booth while working the festival.  Sorry – no “freebies.”

Sign-In/Out Sheets:  Inside our main booth tent will be sign-in/out sheets.  It is the scout’s responsibility to ensure he signs in/out along with his parent to receive credit for service or money. 

Class A/Class B Uniform:  Full Class A uniform is to be worn ONLY when you are working the food booth.  Class B is to be worn when doing trash.  If you are signing up to work both the food booth and trash duty, please bring Class A and Class B uniform to change into or out of.

Trash Location Change:  This year, the trash dumpsters will be located in the parking lot by Pizza Hut.  Mr. Bill and Mr. Rosenbaum are working on building a ramp that we can use.   We will have “low-boy” style dumpsters this year.

Free Food Tickets:  The Popcorn Festival Committee gives all volunteers tickets to use for free food (lunch or dinner) at 3 different vendors.   Troop 42 is one of these vendors.  We will give any volunteer with a ticket a bag of popcorn, a hot dog, and a root beer float or bottle of pop or water.  Please write down the amount of the cost on the back of the ticket and put them inside the cash box.  Ms. Vincent will tally the cost up and seek reimbursement back from the Popcorn Festival Committee.  For Troop 42, only those scouts and parents working the trash duty are entitled to a free lunch or dinner.

Kosins Party Supply Directions:  Take I-675 south to Wilmington Pike Exit.  Turn RIGHT.  The next traffic light will be Clyo Road – turn RIGHT.  Turn RIGHT on Thomas Paine Parkway and their address is 1660.  Phone number is (937) 312-1613.

Sno-Cone Machine:  The PTO at Fairbrook Elementary has graciously offered to let us use their Sno-Cone machine.  Thank you to Kim Rosenbaum for helping to get this for us.

Popcorn Machine:  Mr. Forsythe has graciously offered to let us use his personal popcorn machine again this year. 

Thursday, 6 Sep 07: I need several scouts and at least 2 adults to paint Beavers up and down the festival area on Dayton-Xenia Road.  We will have the assistance of 2 Beavercreek COPPs for safety and all scouts will wear reflective vests provided by the City of Beavercreek.  We have the stencils and spray paint.  Meet at the Drive Right on Dayton-Xenia Road.   Please sign up to help.

Friday, 7 Sep 07: I need 2-3 scouts and parents to meet at Hawker Church for about an hour or so.  We have a freezer in the garage that needs to be loaded onto a trailer along with other items.  If anyone has a cooler we can borrow, please mark your name on it and bring it to the church.  Please sign-up to help.

EARLY Saturday morning, 8 Sep 07, I need to have several scouts and parents meet at the Festival parking lot by 6:00 a.m.  We need to quickly setup our booth, ice down the pop and water, set out the trash cans throughout the festival, and other little things.   We will plug in everything to make sure they work.  Please sign-up to help.

Saturday – 8 Sep 07:  At 10:00 a.m., the Beavercreek Popcorn Festival opens to the public.  I need scouts and parents to man the food booth and trash pick-up in 2-hour shifts clear up to 8:00 p.m.   Those doing the trash during lunch and dinner times will get a ticket for free food that is good at 3 different vendors (including our troop).  You will end up staying a little longer than 8:00 p.m. as we have to ensure all trash cans are empty and ready to go for Sunday.  Those doing the food booth will stay a little longer too as we have to ensure the booth is cleaned, items and food are put away, etc. Please sign-up to help.

Sunday – 9 Sep 07:    I need scouts and parents to man the food booth and trash pick-up in 2-hour shifts.  Those doing the trash during lunch and dinner time will get a ticket for  free food that is good at 3 different vendors (including our troop).  Please sign-up to help.

            In addition, the PLC voted to set up a booth during the “Invitation Only” Car Show on Sunday to be held at Shoup Park.  Registration begins at 10:00 so we need to be set up and ready.    I need 2 scouts and an adult to man that food booth in 2-hour shifts during the day.  We will have a gas grill there to cook hot dogs as there is no electricity available.  Please sign-up to help.

Late Sunday – 9 Sep 07:  The Festival ends at 6:00 p.m.  We must have everything taken down, packed up and off Dayton-Xenia Road by 7:30 p.m. as they open the street back up to traffic at 8:00 p.m..  I need scouts and parents to help with this and to help unload the freezer and stuff back at Hawker Church.  Please sign-up to help.